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<title>Monthly General Meeting, January 2022 | Libera Chat</title>
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<meta name="description" content="Staff misconduct process ratification, privacy policy updates, preparations for upcoming chair election, loading channelmode +T, renaming of internal channels, updating oper privsets, access to organisational vs staff tools, minutes storage, chm_operonly, changes to purpose of internal channel." />
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><span>Bylaws</span></a>
|
||
|
||
<a
|
||
role="menuitem"
|
||
href="../minutes.html"
|
||
|
||
><span>Meeting Minutes</span></a>
|
||
|
||
<a
|
||
role="menuitem"
|
||
href="../annual-reports.html"
|
||
|
||
><span>Annual Reports</span></a>
|
||
|
||
<a
|
||
role="menuitem"
|
||
href="../sponsors.html"
|
||
|
||
><span>Sponsors</span></a>
|
||
|
||
</div>
|
||
</details>
|
||
|
||
|
||
|
||
<details>
|
||
<summary
|
||
|
||
>Contribute</summary>
|
||
|
||
<div>
|
||
|
||
<a
|
||
role="menuitem"
|
||
href="../contributing/donate.html"
|
||
|
||
><span>Donate</span></a>
|
||
|
||
<a
|
||
role="menuitem"
|
||
href="../contributing/sponsor.html"
|
||
|
||
><span>Sponsor Us</span></a>
|
||
|
||
<a
|
||
role="menuitem"
|
||
href="../contributing/development.html"
|
||
|
||
><span>Development</span></a>
|
||
|
||
</div>
|
||
</details>
|
||
|
||
|
||
|
||
<a role="menuitem" href="../chanreg.html"><span>Channel Namespaces</span></a>
|
||
|
||
|
||
|
||
<a role="menuitem" href="../guides.html"><span>Guides</span></a>
|
||
|
||
|
||
|
||
<a role="menuitem" href="../guides/faq.html"><span>FAQ</span></a>
|
||
|
||
|
||
|
||
<details>
|
||
<summary
|
||
class="highlight"
|
||
>Connect</summary>
|
||
|
||
<div>
|
||
|
||
<a
|
||
role="menuitem"
|
||
href="https://web.libera.chat"
|
||
rel="noopener noreferrer"
|
||
><span>Webchat</span></a>
|
||
|
||
<a
|
||
role="menuitem"
|
||
href="ircs://irc.libera.chat:6697"
|
||
|
||
><span>irc.libera.chat:6697 (TLS)</span></a>
|
||
|
||
<a
|
||
role="menuitem"
|
||
href="../guides/connect.html"
|
||
|
||
><span>How to Connect</span></a>
|
||
|
||
</div>
|
||
</details>
|
||
|
||
|
||
</nav>
|
||
</header>
|
||
<script async>
|
||
const navToggle = document.querySelector('#nav-toggle')
|
||
const navClose = document.querySelector('#nav-close')
|
||
const mainNav = document.querySelector('#main-nav')
|
||
|
||
// progressive enhancement!
|
||
navToggle.classList.remove('hidden')
|
||
navClose.classList.remove('hidden')
|
||
|
||
navToggle.addEventListener('click', event => {
|
||
event.preventDefault()
|
||
mainNav.classList.toggle('show')
|
||
})
|
||
navClose.addEventListener('click', event => {
|
||
event.preventDefault()
|
||
mainNav.classList.remove('show')
|
||
})
|
||
</script>
|
||
<main id="main"><article>
|
||
|
||
<h1>Monthly General Meeting, January 2022</h1>
|
||
|
||
|
||
<p class="details">
|
||
<time pubdate datetime="2022-01-28">28th January 2022</time>
|
||
|
||
by Swant
|
||
|
||
</p>
|
||
|
||
|
||
<!-- markdownlint-disable MD033 -->
|
||
|
||
<h2 id="propositions-and-motions">Propositions and motions</h2>
|
||
|
||
<h3 id="ratifying-process-for-handling-staff-misconduct">Ratifying process for handling staff misconduct</h3>
|
||
|
||
<p>The working group tasked with proposing a process in cases of staff misconduct
|
||
presented their proposal and reasoning. The meeting identified some slight
|
||
wording changes it would like to see in a future update but unanimously
|
||
approved the proposal as it was presented, the proposal added the process
|
||
to the bylaws.</p>
|
||
|
||
<p>This has previously been discussed on the <a href="2021-07-27-mgm-minutes.html#defining-processes-in-case-of-staff-misconduct">July 2021 MGM</a>, and the
|
||
<a href="2021-09-24-mgm-minutes.html#update-from-the-working-group-on-processes-for-dealing-with-staff-misconduct">September 2021 MGM</a></p>
|
||
|
||
<details>
|
||
<summary>Patch for bylaws change</summary>
|
||
|
||
```patch
|
||
bylaws.md | 89 +++++++++++++++++++++++++++++++++++++++++++++++++++++++
|
||
1 file changed, 89 insertions(+)
|
||
|
||
diff --git a/bylaws.md b/bylaws.md
|
||
index 0000000..0000000 100644
|
||
--- a/bylaws.md
|
||
+++ b/bylaws.md
|
||
@@ -247,6 +247,95 @@ v 2021-09-27, organisation number 802535-6448
|
||
|
||
4. The auditors cannot be members of the board.
|
||
|
||
+## Complaints
|
||
+
|
||
+1. The membership shall appoint a Complaints Rota to handle complaints about the
|
||
+ organisation's staff. Members on the Complaints Rota must be members of the
|
||
+ organisation.
|
||
+
|
||
+2. If, at the time of a Monthly General Meeting, there are fewer than four
|
||
+ members on the Complaints Rota, the meeting should attempt to appoint more
|
||
+ members until there are at least four such members.
|
||
+
|
||
+3. On receiving a complaint, the Complaints Rota shall select two of its
|
||
+ members, at random, to hear the complaint. Members with known conflicts of
|
||
+ interest shall be excluded from selection. These members shall be known, in
|
||
+ the context of the particular complaint, as the "Complaint Processors"
|
||
+
|
||
+4. The Complaint Processors must agree on the action to be taken, if any.
|
||
+
|
||
+5. The Complaint Processors must respect the privacy of complainants and all
|
||
+ other parties. The Complaint Processors may recruit other members of the
|
||
+ organisation to assist with their invstigation. Other members, including the
|
||
+ Board and Complaints Rota members who are not actively working on the
|
||
+ complaint, should not have automatic access to it.
|
||
+
|
||
+6. If any party to a complaint disagrees with the result, they can appeal it.
|
||
+ Libera Chat members require no permission to appeal, while non-members must
|
||
+ seek the permission of the Board. If the Board denies such permission, it
|
||
+ must give a reason.
|
||
+
|
||
+ There are two appeals to be used in order:
|
||
+
|
||
+ * Appeal to another two random Complaints Rota members, and
|
||
+ * Appeal to the entire membership.
|
||
+
|
||
+ Any party wishing to appeal must immediately inform the Board. If a party has
|
||
+ not informed the Board of their intention to appeal after 30 calendar days
|
||
+ from the date of the result, their right to appeal lapses.
|
||
+
|
||
+7. In the event that a complaint is appealed to the entire membership of the
|
||
+ organisation, the Board is responsible for scheduling a meeting of the
|
||
+ membership to hear the appeal.
|
||
+
|
||
+8. A complaint that is appealed to the entire membership of the organisation may
|
||
+ contain sensitive information that should not be shared widely. The Complaint
|
||
+ Processors should prepare a case for the membership, excluding such details.
|
||
+ The Auditors of the organisation may be called upon to attest that the
|
||
+ Complaint Processors' case is a faithful account of the complaint.
|
||
+
|
||
+9. Parties to complaints who are Libera Chat members have the right to speak at
|
||
+ their own final appeal, and to hear all sides' arguments. They should not be
|
||
+ present when the resulting actions are discussed. The Board should dismiss
|
||
+ any such party if they reveal, or threaten to reveal, private information
|
||
+ about the complaint, or the other parties to it.
|
||
+
|
||
+10. An appeal to the entire membership is decided by a vote between two options:
|
||
+ to carry or vacate the outcome of the complaint. This may optionally be
|
||
+ preceded by any number of votes to amend or not amend the decision. Each
|
||
+ vote is a simple majority vote between exactly two choices. If a vote to
|
||
+ amend has no majority, the decision is not amended. If a vote on the outcome
|
||
+ has no majority, the complaint is carried.
|
||
+
|
||
+11. If the outcome of any stage of a complaint is to relieve a Libera Chat staff
|
||
+ member of some or all of their duties, those duties can be temporarily
|
||
+ suspended pending the conclusion of the appeal process. If a staff member
|
||
+ whose duties are temporarily suspended is a member of Libera Chat, their
|
||
+ membership is unaffected by this status.
|
||
+
|
||
+12. At most two members can be temporarily suspended at any time.
|
||
+
|
||
+13. Time constraints are imposed on the complaints process as follows:
|
||
+
|
||
+ * Complaints must be acknowledged within 7 calendar days of receipt by the
|
||
+ Complaints Rota.
|
||
+ * An initial result must be returned by the Complaint Processors within 30
|
||
+ calendar days of receipt of the complaint by the Complaints Rota.
|
||
+ * A party wishing to appeal has 7 calendar days to prepare their appeal,
|
||
+ starting from the date they notified the Board of their intention to
|
||
+ appeal.
|
||
+ * The result of the first appeal must be returned by the Complaint
|
||
+ Processors not before all parties have exercised or waived their right to
|
||
+ appeal, and within 14 days of the end of the first 30-day appeal period.
|
||
+ * The Board must schedule the hearing for the second appeal not before all
|
||
+ parties have exercised or waived their right to appeal, and within 21 days
|
||
+ of the end of the second 30-day appeal period.
|
||
+
|
||
+14. If, at the time of any Monthly General Meeting, a member is temporarily
|
||
+ suspended, and will have been temporarily suspended for more than 59
|
||
+ calendar days by the end of the current calendar month, the Monthly General
|
||
+ Meeting must decide whether or not to continue their temporary suspension.
|
||
+
|
||
## Specialised Committees
|
||
|
||
1. There are three specialised committees: Operations, Engineering, and
|
||
```
|
||
|
||
</details>
|
||
|
||
<h3 id="privacy-policy-update-for-abuse-mitigation-data">Privacy policy update for abuse mitigation data</h3>
|
||
|
||
<p>A proposal for privacy policy amendments based on the discussion on the
|
||
<a href="2021-10-29-public.html#data-retention">October 2021 MGM</a> and <a href="2021-11-26-public.html#update-on-data-retention">November 2021 MGM</a> was
|
||
adopted. This increases the retention period for abuse mitigation data.</p>
|
||
|
||
<details>
|
||
<summary>Patch for privacy policy change</summary>
|
||
|
||
```patch
|
||
privacy.md | 10 ++++++++++
|
||
1 file changed, 10 insertions(+)
|
||
|
||
diff --git a/privacy.md b/privacy.md
|
||
index 0000000..0000000 100644
|
||
--- a/privacy.md
|
||
+++ b/privacy.md
|
||
@@ -78,6 +78,16 @@ Libera Chat normally stores your data collected on the IRC network for the
|
||
purpose of debugging and restoration for no more than 60 days after you last
|
||
connect to the network, or delete your account. Whichever comes last.
|
||
|
||
+Data collected for the purposes of recording and mitigating abuse may be kept
|
||
+for up to 365 days after the abuse occured, or the mitigation ended, whichever
|
||
+comes last. The following information is covered by this policy:
|
||
+
|
||
+- network bans (target, setter, reason, duration, timestamp, known aliases)
|
||
+- connections affected by network bans (nickname, username, hostname,
|
||
+ IP address, timestamp of effect)
|
||
+- account registrations for the purposes of network policy violation (email
|
||
+ address, nickname, username, hostname, IP address, timestamp, known aliases)
|
||
+
|
||
Data collected by email or our support system in relation to project
|
||
registration, sponsorship and channel namespace management will be stored at
|
||
least until the project is deregistered or the sponsorship is terminated, this
|
||
```
|
||
|
||
</details>
|
||
|
||
<h3 id="preparations-for-chair-elections">Preparations for chair elections</h3>
|
||
|
||
<p>The working group presented an updated version of their living document
|
||
outlining the role of the Libera Chat organisation chair, originally presented
|
||
on the <a href="2021-11-26-public.html#update-on-chair-elections">November 2021 MGM</a>. The meeting had no objections
|
||
to the proposed document and the working group proposed, and was tasked with,
|
||
commencing an interview process for potential chair candidates, with
|
||
the intention of producing a recommendation to the electing MGM.</p>
|
||
|
||
<h2 id="other-questions">Other questions</h2>
|
||
|
||
<h3 id="loading-channelmode-t-chm_nonotice">Loading channelmode <code class="language-plaintext highlighter-rouge">+T</code> (<code class="language-plaintext highlighter-rouge">chm_nonotice</code>)</h3>
|
||
|
||
<p>The <a href="../guides/channelmodes.html">channelmode <code class="language-plaintext highlighter-rouge">+T</code></a> was loaded prior to the meeting after discussion
|
||
and a consensus process outside of MGM’s. Some discussion was held on
|
||
how the consensus process had worked in this case, and the meeting felt it had
|
||
worked well.</p>
|
||
|
||
<p>Some discontent around <code class="language-plaintext highlighter-rouge">+T</code> being necessary at all was expressed, given its
|
||
need comes from some clients handling notices badly, but given many channels
|
||
and users had requested the mode it was deemed a positive to load.</p>
|
||
|
||
<h3 id="renaming-internal-channel">Renaming internal channel</h3>
|
||
|
||
<p>An internal logging channel had been renamed prior to the meeting to better
|
||
describe what it does. This was brought to the MGM to allow discussion on how
|
||
the consensus process had worked outside the MGM forum. The meeting felt the
|
||
process had worked well.</p>
|
||
|
||
<h3 id="updating-oper-privsets">Updating oper privsets</h3>
|
||
|
||
<p>With recent updates to Atheme a specific services command can now be granted
|
||
independently of other services privs, the priv for this command will now be
|
||
included in privsets that also have the IRCd counterpart.</p>
|
||
|
||
<h3 id="access-to-organisational-tools-without-access-to-staff-tools">Access to organisational tools without access to staff tools</h3>
|
||
|
||
<p>A hypothetical scenario around the link between staff and membership statuses
|
||
where someone may choose to temporarily not have their staff capabilities due
|
||
to vacations or similar, but still should have access to their organisational
|
||
capabilities to be able to take part in the consensus process were discussed,
|
||
along with its potential impact, security risks, and technical
|
||
implementations. The meeting took no action on the topic.</p>
|
||
|
||
<h3 id="follow-up-on-minutes-storage">Follow up on minutes storage</h3>
|
||
|
||
<p>A follow up discussion on the discussion from the
|
||
<a href="2021-10-29-public.html#minutes-storage">October 2021 MGM</a> around how and where to store minutes
|
||
was held, in addition to the October 2021 MGM a discussion had been held in
|
||
another forum, as tasked by the October 2021 MGM, and its outcome was noted.</p>
|
||
|
||
<p>Some discussion about how the consensus process was handled in the other forum
|
||
was held, and potential steps to make the transition between MGM and
|
||
other forums more clear was suggested.</p>
|
||
|
||
<h3 id="loading-chm_operonly">Loading <code class="language-plaintext highlighter-rouge">chm_operonly</code></h3>
|
||
|
||
<p>In the interest of further securing users’ personal information a suggestion
|
||
to load <code class="language-plaintext highlighter-rouge">chm_operonly</code> and restrict access to some channels that may contain
|
||
personal information was made. Whilst this would reduce risk by effectively
|
||
enforcing additional layers of required authentication, it was deemed
|
||
not practical for several technical reasons. The engineering team may
|
||
discuss alternative solutions in the future.</p>
|
||
|
||
<h3 id="improvements-to-an-internal-channel">Improvements to an internal channel</h3>
|
||
|
||
<p>There was an agenda item around clarifying the purpose of an internal channel,
|
||
the meeting opted to let other forums discuss this topic.</p>
|
||
|
||
|
||
</article>
|
||
|
||
|
||
<nav class="article-nav">
|
||
<div>
|
||
|
||
<a href="2021-12-17-mgm-minutes.html">Previous</a>
|
||
|
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</div>
|
||
<div>
|
||
|
||
<a href="../minutes.html">Archive</a>
|
||
</div>
|
||
<div>
|
||
|
||
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|
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|
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|
||
<div>
|
||
<span class="copyright">© Libera Chat's contributors 2021</span>
|
||
(<a rel="license noopener noreferrer" href="../LICENSE-content.txt">Content CC BY-NC-SA</a>,
|
||
<a rel="license noopener noreferrer" href="../LICENSE-code.txt">Code MIT</a>)
|
||
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<a href="../atom.xml">Feed (atom)</a>
|
||
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|
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|
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|
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|
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